Procedure Writing
Procedure Writing

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ON-DEMAND WEBINAR
Access Anytime!

Access the recorded version of this webinar anytime from any computer. Attend when it's most convenient for you. You can access the webinar as often as you like from any location for ONE FULL YEAR from the date of registration. You will also be able to download a PDF of the course materials.

 
LENGTH
One hour
 
 
PRICE
$199
 
 
SUMMARY
Is your organization struggling with procedure writing? Do you have existing procedures but employees seldom follow them? This webinar is designed to provide attendees with methods for writing procedures that will document the way business is conducted while meeting ISO 9001 requirements. It reviews best business practices with a focus on simplicity to help organizations reduce the potential of audit traps. It also gives tips on how to make existing procedures more effective. After this webinar, organizations should have the basic skills to begin documenting their management system.


This webinar will discuss procedure writing that can be applied to any organization:

It will include:
  • Options for Hierarchy/Architecture
  • Procedure Formats
  • When do you Write Procedures
  • How Much Detail to Include in Procedures
  • Integrating Change into Procedure
  • Deviating from Procedures
DETAILED COURSE AGENDA
During this 90-minute webinar, you'll learn:
 
1. Requirements for Controlling Procedures
  • Controls for approval
  • Review and Re-Approval
  • Changes and current revision status identified
  • Relevant versions available where used
  • Legibility and identification
  • Obsolete Documents
2. Options for Documenting a Quality Management System (Hierarchy/Architecture)
  • Standards based
  • Department/Organization based
  • Process Based
3. Procedure Formats
  • Tables
  • Maps
  • Paragraph
4. Procedure Owners are the Gatekeepers of our Quality Management Systems
  • Subject Matter Expert
  • Technical Accuracy of Procedures
  • Review/Validate Documentation to Requirements
  • Integrating Change
5. Common Problems with an Established Procedures System
  • Employees provide work directions in documentation other than a recognized procedural system.
  • Procedures do not include all activities that should be documented.
  • Procedures are not being kept current.
  • Employees do not attempt to improve procedures when they identify issues.
  • Employees are not stopping work when they cannot follow procedures.
  • Employees are using procedures as a way to “correct” findings.
6. Reasons to Evaluate Your Procedure System
  • There are several reasons that an organization may want to do a review of procedures across their entire organization.
  • Procedures were written when there was a different workload.
  • The Organization begins to see an increase in the number of findings.
  • There is a shift in user experience.
7. Writing Procedures
  • Myths about Procedures
  • When are Procedures Needed?
  • How Much Detail is Needed?
8. Exercise
 
9. When do you Write Procedures?
  • Would the lack of a procedure adversely affect quality?
  • Is the requirement global in nature and applies to many employees.
  • Supplemental Information to Procedures
    i.Training
    ii.Customer Provided Procedures
    iii.Other Documents
10. Getting Started
  • Assign the Right Procedure Owner
  • Form good teams
  • Know your requirements
  • Process is mapped
  • Gap Analysis
11. How Much Detail?
  • Complexity of the Task
  • How Critical is the Task
  • Time
12. Signs of a Complex Document
  • Number of pages in a procedure
  • High concept load or density within a procedure
  • Excessive cross referencing to other procedures
13. Word Choices

14. Good Questions to Ask when Developing a Procedure

15. Verifying Procedures
  • Quality of Procedures
16. Process Validation
  • User Review
  • Walk Through the Process
  • Structured Reading
17. Provide Training
  • Formal Training
  • Information Sharing
  • Read Only
18. Integrating Change
  • New requirements
  • Audit findings
  • New Program Implementation
  • Process Improvement
  • Work Activities cannot be conducted according to existing procedures.
In all of these scenarios it is important to remember the following:
  • Change must be planned.
  • Change must be coordinated with procedure owners
  • The appropriate level of training must be provided.
19. Integrating the Change
  • Review existing procedures
  • Conduct gap analysis of existing procedures
  • Determine if change is required
  • Conduct Interviews/Validate with Users
  • Write Change
  • Coordinate change with other procedure owners
  • Provide Appropriate Level of Training to Users
20. Deviating from Procedures
  • What criteria must the deviation meet in order to be considered,
  • Allows deviations on a temporary basis (60 or 90 days)
  • How is the deviation controlled (formal procedure system or other method)
  • Who approves the deviation?
21. Identifying Gaps to Procedures
  • Auditor (internal, customer, third party)
  • Self Assessment by Procedure Owner
  • Implementation of New Requirements
  • Implementation of a Pilot Program in a Specific Area/Department
 
PRESENTER

 

Lorri Hunt has over 13 years of experience in implementing quality management systems in diverse organizations. While employed by Honeywell, she assisted many subsidiaries within the corporation and the Department of Energy, National Nuclear Security Administration with ISO 9001 implementation. She has also worked with small organizations through the New Mexico 9000 program. Through this program she has provided training and coached over 100 organizations on ISO 9001 tools, techniques, and methods that will sustain their organization after the engagement is complete.

Lorri Hunt is an active member of the U. S. Technical Advisory Group to ISO Technical Committee 176. She currently serves in the key position of Chair of Task Group 9001/4, the United States group responsible for developing consensus positions related to ISO 9001 and 9004. Recognized internationally as someone who gets the job done, she has held several international positions on ISO TC176. Most recently she was appointed as the Deputy Task Group Leader to the current amendment to ISO 9001.

Lorri frequently contributes to quality publications and journals and was a contributing author to the ISO 9000:2000 Handbook. She is a frequent speaker at conferences.

Lorri is most often recognized for using her 10 years of experience to assist organizations in implementing ISO 9001:2000 using a common sense approach. She is the president of Lorri Hunt and Associates Inc.

 
HOW DOES THIS ALL WORK?
After you register for the webinar, you will receive a confirmation e-mail. It will contain a link to access the recorded webinar through your Web browser. The e-mail will also contain a link to the course materials. You can access the recorded webinar for one full year from the date of your registration. You will need the link that will be e-mailed to you each time you wish to access the webinar.

PLEASE NOTE: The link to access the webinar will be e-mailed to you immediately after you register. If you do not receive the link, please check your spam or junk mail folder.


Price: $199.00 


Quantity:   

Procedure Writing
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